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HealthTrust Workforce Solutions Travel Coordinator in Sunrise, Florida

WHO WE ARE:

At HealthTrust, we believe that healthcare isn’t defined by the four walls in which it’s practiced. It’s defined by its people. We pride ourselves on creating opportunities which expand skill sets, broaden career horizons, provide economic stability, and cultivate personal growth.

HealthTrust Workforce Solutions is a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals. We are the Healthcare industry’s largest managed services provider and a top ten largest healthcare staffing company, we put more than 28,000 professionals to work each year.

WHAT WE OFFER:

  • Competitive Pay

  • Comprehensive Training

  • Medical, Dental, Vision, And 401(K) Matching

  • Generous PTO and Paid Holidays

  • Retirement Planning And Savings Options

  • Tuition Assistance

  • Pet Insurance

WHAT YOU’LL DO:

The Travel Coordinator is responsible for the day-to-day travel arrangements for department employees for Educational Programs. This includes booking flights, cars and hotels, monitoring expenses, and monthly reporting. Communicates all travel and accommodation information to instructors, managers and other business owners, in a timely manner. Ensures our travel processes are aligned to our business needs and make recommendations when needed. Researches to find best rates and ensures that travel needs are met within budgeted travel dollars. Responsible for completing expense report for HealthTrust/HCA Healthcare Card in Concur. Establishes strong internal and external relationships in a professional manner. This position will work closely and will support all Education leadership and Staff.

SUPERVISOR – Education Support Manager

SUPERVISES – None

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO :

  • Coordinates travel , transportation and Hotel arrangements for Education Programs

  • Coordinates with Scheduling Manager to assure travel arrangements aligns with cohort needs

  • Responds to requests and problems concerning travel and accommodation Issues

  • Manage/Maintains all tracking systems for Travel and Lodge including SharePoint

  • Maintains reports regarding cancellations and travel changes for program costs.

  • Assist other Education Staff with coordination of cohorts needs

  • Maintain accurate database for financial reporting in advance of cohorts

  • Gathers information and develops summaries as requested

  • Responsible for monthly financial reporting of expenses

  • Assists in assembling learning materials and orientation bags as needed.

  • Assisting Program Coordinators with multiple tasks related to cohort graduation photo and badges.

  • Assist with payroll and supplies for cohorts as need

  • Other duties as assigned

ReqID: 3108/2329/10463

Category: Corporate

Specialty:

Job Type: Full-Time

Job Type:

WE’RE LOOKING FOR:

  • Handles multiple priorities, works independently

  • Must be able to work weekends, holidays, and evenings as needed

  • Possesses great customer service skills

  • Must have excellent organizational, verbal, and intrapersonal skills

  • Strong attention to detail is required

  • Must be able to read/comprehend written instructions and follow verbal instructions

  • Adaptability – ability to maintain effectiveness when experiencing major changes in work tasks and/or work environment; adjusts effectively to rapidly changing work structures, processes, requirements and cultures

  • Energy – consistently maintains high levels of activity and productivity while sustaining long working hours when necessary; operates with vigor, effectiveness, flexibility, and determination over extended periods of time

  • Contribution to Team Success – actively participates as a member of a team to move toward the completion of goals

  • Tactical Execution – demonstrates personal ownership of tasks and follows through to drive and obtain results

  • Organization – proactively prioritizes needs and effectively manages timelines and resources

  • Customer Orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations

  • PC Skills – demonstrates strong proficiency in Microsoft applications including Outlook, Word, Excel and PowerPoint; experience in using web-based development and authoring products such as learning management systems; ability to learn new systems and technology quickly

EDUCATION – Bachelor’s degree in related field or equivalent experience.

EXPERIENCE – 2 to 3 years related experience

CERTIFICATE/LICENSE – None

PHYSICAL DEMANDS/WORKING CONDITIONS

  • Exert up to 20 lbs force occasionally, and/or up to 10 lbs frequently

  • Requires prolonged sitting some walking, standing, repetitive tasks/ motions and stretching.

  • Requires clarity of vision, eye-hand-foot coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.

  • Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound

  • Requires normal eyesight to record, prepare, and communicate appropriate reports.

  • Requires dexterity to type

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We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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