HealthTrust Workforce Solutions Vendor AP Specialist in Sunrise, Florida
JOB TITLE – Vendor Accounts Payable Specialist
About HealthTrust Workforce Solutions
HealthTrust Workforce Solutions (HWS) is an affiliate of HealthTrust. HealthTrust is a subsidiary of Nashville-based HCA, one of the nation's leading providers of healthcare services, operating 178 locally managed hospitals and 119 freestanding surgery centers in 20 states and the United Kingdom.
HWS is headquartered in Sunrise, FL and has 750 employees (with over 550 in Sunrise). HWS is essentially a staffing and recruiting company. We are the largest provider of healthcare managed staffing program solutions. HWS manages contract labor (supplies clinicians/nurses) to hospital systems. HWS provides both travel and per diem nurses. We employ our own nurses and also utilize over 300 vendors (other Healthcare staffing companies) to supply clinicians to our clients.
GENERAL SUMMARY OF DUTIES – The objective of the Vendor AP team is to ensure payment to these 300+ vendors by resolving any disputes or discrepancies. The Vendor AP team interacts with vendors via phone calls, meetings and emails on a regular basis. The Vendor Accounts Payable Specialist responsibilities include but are not limited to: establishing and maintaining relationships with vendors, addressing inquiries, resolving issues and ensuring timely and accurate payment in accordance with policies, procedures, agreements and other objectives as set forth by the AP Manager. Provide reporting and suggestions to management for process improvements.
SUPERVISOR – Vendor AP Manager
SUPERVISES -- None
ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:
Acknowledge vendor emails and/or calls within 24-48 hours.
Store records of researched information from vendor emails and saves them to a shared, public drive.
Research vendor related inquiries and discrepancies.
Update vendors on payment status of open items.
Conduct vendor meetings as needed.
Process necessary Payroll Correction Forms (PCF’s) in an accurate and timely manner via the daily upload file. The daily upload file has a daily cut off time of 3pm for all reps.
Review output file on a daily basis for a min of one hour. The output file is generated after IT loads the daily upload file. All reps will need to review the output file, correct any errors and resubmit for processing.
Review Billing’s hard stops and complete necessary corrections to clear items off report on a daily basis.
Ensure accurate and complete up-to-date vendor contact information..
Identify any Kronos interface issues and enter them into the Kronos issue file for further review by IT. Responsible to send weekly file to IT for correction.
Possess advance excel skills and expertise in V look up and pivot tables
Ensure that vendor payment processing is timely, accurate, and complete.
In charge of auditing and processing bonus, conversion fees, permanent placement, time and trouble requests and expense submissions.
Other duties as assigned.
Job Type: Full-Time
KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:
Problem Solving- ability to systematically find and correct issues related to vendor payouts.
Organization – capable of arranging information for the benefit of following up on action items.
Communication – communicates clearly and concisely both verbally and written.
Interpersonal Skills – able to work effectively with other employees, supervisors, and external parties.
Customer orientation – establishes and maintains long-term customer relationships building trust and respect among assigned team and superiors.
PC Skills – demonstrates proficiency in Microsoft Office Suite and intermediate to advance Excel is required.
Demonstrates knowledge and understanding of organizational policies and procedures.
EDUCATION – High School Diploma or GED Equivalent required. College preferred.
EXPERIENCE – 2-4 Years accounts payable experience preferred.
PHYSICAL DEMANDS/WORKING CONDITIONS –
Exert up to 20 lbs force occasionally, and /or up to 10 lbs frequently.
Requires prolonged sitting some walking, standing, repetitive tasks/motions and stretching.
Requires clarity of vision, eye-hand-foot coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.
Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound
Requires normal eyesight to record, prepare, and communicate appropriate reports.
Requires; dexterity to type